TERMS & CONDITIONS - COMPULSORY TO READ

The EXHIBITOR agrees to be bound by these Terms and Conditions with respect to support for the 2025 IMESA Conference & Exhibition and further agrees that it shall be bound by the rates, submission deadlines, cancellation deadlines, and cancellation conditions outlined below.
COVID – any prepaid exhibition fees will be refunded should the government restrict conferencing, due to a covid outbreak.

1. All participation is subject to the approval of IMESA who also reserves the right to decline or cancel expos due to non-performance.
2. No responsibility will be accepted by IMESA for loss arising from non-adherence to deadlines of whatsoever nature which, once provided to the Exhibitor, immediately come into effect and form part of this contract.
3. IMESA will use its best endeavors to deliver on its obligations to the Exhibitor correctly but will not be liable for any loss of profits or damages suffered by the participant as a result of the participant’s failure to do so and any failure in this regard will not entitle the advertiser to withhold payment of the account rendered in any respect.
4. IMESA shall be exempt from any liability arising from force majeure or where performance of its obligations is prevented by circumstances outside its control.
5. Any complaints need to be received by 27th November 2025. Complaints received after this date will not be entertained.
6. Should full payment for the EARLY BIRD PACKAGE not be received on / before 31st May 2025, IMESA will re-issue the invoice @ the higher fee.
7. All amounts payable are due simultaneously by the date mentioned on this document as “payment date”, save where IMESA has approved, in writing, an extension of the payment deadline in which event IMESA reserves the right to suspend services if payment is not received on due date.
8. Verbal cancellation will NOT be valid; only a written cancellation via an email, with an acknowledged response from IMESA, will be accepted by IMESA and will serve as notice. Any cancellations made BEFORE 31 July 2025 will be subject to a cancellation fee which is 50% of the full invoiced price. Cancellations made AFTER 31 July 2025, will be required to pay 100% of the full invoiced price.
9. Should IMESA agree in its sole discretion to assist, or complete, requirements of the participant, then all IMESA’s production costs will be for the account of the participant at standard industry rates.
10. Name changes will be at a cost of R250 per name change requested.
11. Nothing herein contained shall be interpreted as obliging IMESA to afford the participant any indulgence to effect payment after due date.
12. In the event of IMESA instructing its attorneys to collect any amounts, all legal fees and collection charges, determined as the maximum permitted fees and charges in terms of the NCA and its regulations, a commission of 20% (twenty percent) of the amount outstanding, and legal fees as between attorney and participant, shall be borne by the participant.
13. The Exhibitor agrees that these Terms and Conditions constitute a valid contract with IMESA and certifies that all information given herein by him/her/it to the representative of IMESA is true and correct.
14. This agreement is governed by South African Law and is subject to the jurisdiction of the South African courts. IMESA is allowed to institute legal proceedings for the recovery of any amount owing hereunder in the Magistrate’s Court of any district which by virtue of Section 28 of the Magistrate’s Court Act has jurisdiction over the advertiser, but this does not preclude IMESA at its own discretion from instituting legal proceedings in the Supreme Court of South Africa which has jurisdiction over the participant.
15. All terms and conditions relating to the services are set out herein. All other terms and conditions are excluded unless agreed to in writing by IMESA, and no other conditions, warranties or representations, whether oral or written, express or implied by statute or otherwise, shall apply hereto.
16. No concession, latitude or indulgence allowed by IMESA to the participant shall be construed as a waiver or abandonment of any of IMESA’S rights hereunder.
17. In the event that any of the terms of these Terms and Conditions are found to be invalid, unlawful or unenforceable, such terms will be severable from the remaining terms, which will continue to be valid and enforceable.